With over 40 years of combined expertise, the Circulus team are experts in transforming your initial ideas into successful events.
Working in collaboration, we aim to create a unique experience where your attendees can connect and learn together.
That’s why we like to work in partnership from the early concept stage, so our event experts can help you shape unique, high-quality events that are memorable for attendees.
It’s not just our events expertise you can access, we can make the difference at every stage of your event planning by providing a broad range of services to tailor everything to your specific needs:
We do more than just plan and deliver successful events and conferences. Our extensive experience means we know what works - and what doesn’t - for your audience.
Planning and
Venue sourcing
Registration
Planning and management
We offer:
On-going consultancy on how to deliver a successful event
Comprehensive project and timeline management so you feel in control every step of the way
Detailed financial management so all your budgeting, bank account reconciliation, taxation guidance and book-keeping are taken care of
Venue sourcing and management
Provide exclusive access to Royal College of Physicians in London. The Grade1 listed building is an attraction in itself, as well as an award-winning conference centre distinctive from standard venues…
If the RCP venue does not meet your specific needs, we can identify the perfect venue for you either nationally or internationally – and handle all negotiations and contracts on your behalf
Oversee all audio-visual, production and stage-dressing co-ordination, wherever you choose to hold your event
Supervise all catering needs
Provide bespoke venue branding in-line with client brand guidelines
Create exceptional social events, such as welcome receptions, gala dinners and entertainment, all designed to impress your delegates
Registration and logistics
We can:
Manage all on-site registration, administration and staffing for your event
Accommodation
Marketing
Sponsorship
Post-eventAccommodation
We can:
Co-ordinate as much accommodation as you need. Everything from one VIP guest through to 1000s of delegates
Co-ordinate transfer services to and from venue, accommodation, airport and railway stations, where necessary
Marketing and promotion
We can:
Produce and distribute your marketing materials from content creation, design and production of programmes, abstract booklets, exhibitor booklet, letters of invitation and all other event materials
Design and develop a dedicated bespoke website, including all registration handling and on-going updates and maintenance
Oversee your promotion, including social media and e-marketing and print distribution
Sponsorship
We can:
Manage all exhibition and sponsorship management and liaison, including negotiation and contracts with vendors
Help identify potential sponsors for healthcare conferences
Post-event learning
To help you plan future events we provide event evaluation and delegate surveying
Planning and management
We offer:
On-going consultancy on how to deliver a successful event
Comprehensive project and timeline management so you feel in control every step of the way
Detailed financial management so all your budgeting, bank account reconciliation, taxation guidance and book-keeping are taken care of
Venue sourcing and management
Provide exclusive access to Royal College of Physicians in London. The Grade1 listed building is an attraction in itself, as well as an award-winning conference centre distinctive from standard venues…
If the RCP venue does not meet your specific needs, we can identify the perfect venue for you either nationally or internationally – and handle all negotiations and contracts on your behalf
Oversee all audio-visual, production and stage-dressing co-ordination, wherever you choose to hold your event
Supervise all catering needs
Provide bespoke venue branding in-line with client brand guidelines
Create exceptional social events, such as welcome receptions, gala dinners and entertainment, all designed to impress your delegates
Registration and logistics
We can:
Manage all on-site registration, administration and staffing for your event
Accommodation
We can:
Co-ordinate as much accommodation as you need. Everything from one VIP guest through to 1000s of delegates
Co-ordinate transfer services to and from venue, accommodation, airport and railway stations, where necessary
Marketing and promotion
We can:
Produce and distribute your marketing materials from content creation, design and production of programmes, abstract booklets, exhibitor booklet, letters of invitation and all other event materials
Design and develop a dedicated bespoke website, including all registration handling and on-going updates and maintenance
Oversee your promotion, including social media and e-marketing and print distribution
Sponsorship
We can:
Manage all exhibition and sponsorship management and liaison, including negotiation and contracts with vendors
Help identify potential sponsors for healthcare conferences
Post-event learning
To help you plan future events we provide event evaluation and delegate surveying
Throughout the process you will have a dedicated event manager to facilitate your needs, provide solutions to challenges and ensure everything is in place for the day itself.
Your event manager will be on hand throughout the day, supported by our team of professional events staff, to look after every aspect of your event. This includes:
- The handling of pre-event deliveries
- Managing exhibition stand set-up
- Managing registration
- Registering and directing delegates to the cloakroom facilities and meeting rooms
- Ensuring catering is in the right place at the right time
We are prepared for all eventualities, and able to handle any last-minute queries or changes fast and effectively.
